Facility Rental Waiver & Agreement

Sports. Fitness. Community.

Facility Rental Waiver & Agreement

Participation in City Athletics, Incorporated (“City Athletics”) facility rental requires acceptance of the following. Should you withdraw and return at a later date, the following waiver and releases remain applicable during your absence and continue upon your return.  

By renting the City Athletics facility I, the renter, agree to the following:

Indemnification and Hold Harmless Clause

The renter & their guests shall indemnify and hold harmless City Athletics, Tioga PA Partners LLC, and any of their officers, employees, servants, agents, contractors, and volunteers from any and all loss, liability, claims or expenses arising out of the use and/or occupation of the property at 1901 W. Tioga St, Philadelphia, PA 19140.

Facility Rules and Regulations

My guests/group and I will abide by the rules and regulations governing use of the facility as outlined below:

  • Renters must provide their own balls, cones, and other training apparatus.
  • No food or drinks allowed on the court floor.
  • No dunking the ball or hanging on the rim.
  • No profanity or inappropriate language, attire, or behavior (indecent exposure, voyeurism, exhibitionism, or other lewd and lascivious acts).
  • SNEAKERS ONLY! No street shoes allowed on the court.
  • No alcoholic beverages on the property.
  • No smoking anywhere in or outside of the facility.
  • No weapons allowed in the facility.
  • No pets allowed in the facility.
  • No bicycles allowed in the gym.
  • A responsible guardian (adult) must be present with your group/party at all times. Clean up after oneself or one’s group before leaving the facility.
  • You and your guests are responsible for securing your own personal items; City Athletics is not responsible for lost or stolen items.
  • No removing materials, equipment, or property from the building without authorization.
  • I have read and will abide by the City Athletics Emergency Action Plan as warranted.
  • I have read and will abide by the City Athletics Sexual Abuse Prevention Policy (if applicable*).
  • I will maintain the necessary Liability Insurance required to conduct my business in the facility and will provide proof of Liability coverage to City Athletics prior to utilizing the facility (if applicable**).
  • I and all parties 18 years of age or older working under my business will maintain the required training (including concussion and child abuse training) to conduct my business in the facility (if applicable*).
  • I will provide a copy of my criminal record and child abuse clearance for myself and upon request for all parties 18 years of age or older working under my business in the facility (if applicable*).

*If you are renting City Athletics for youth sports programming, this is applicable to you.

**Unless explicitly stated by City Athletics that this does not apply, this is applicable to you.

Rules for Approved Renters:

  • Renter must submit a copy of a valid ID at the time of first rental and upon request by City Athletics. 
  • Renter must submit proof of current criminal record check and child abuse history clearance (if working with children). Name on photo ID must match name on booking request and record check documents.
  • Renter must obtain proof of current criminal record checks and child-abuse history clearances for all coaches or other personnel who will be working directly with youth, to be produced upon request by City Athletics, Inc.
  • Renter must provide proof of valid liability insurance.
  • Cancellations must be reported promptly. Cancellation of sessions during a multi-session agreement will not be refunded. If scheduling permits, City Athletics, Inc. may permit a cancelled session to be scheduled for a different time slot within the same month. Cancelled sessions are not transferable to different months. In general, deposits for event rentals that are cancelled by the renter will not be refunded; requests will be reviewed on a case by case basis and ultimately the final determination is at the discretion of City Athletics, Inc.
  • In the unfortunate event that a cancellation is initiated by City Athletics, Inc., renter will be informed with as much prior notice as possible. Payment will be refunded using the method in which payment was received or if possible and agreed upon via credit for future use.
  • Renter must leave property in the same degree of cleanliness and orderliness as found. Renter shall be responsible for enforcement of this requirement on its guests and/or invitees.
  • ILLEGAL SUBSTANCES and LOUD, VULGAR, CONFRONTATIONAL LANGUAGE is not permitted on facility grounds -- or in its immediate vicinity. Renter is fully responsible for conduct of all spectators, as well as participants, and will be required to provide identifiable adult supervision upon request by City Athletics personnel.
  • City Athletics does not accommodate late arrivals. Applicant agrees to abide by the start and end times as requested.
  • Amplified music and/or sound is allowable, however, music with profanity and/or vulgar language is prohibited.

My agreement acknowledges that violation of any of the above noted rules for approved renters will result in revocation of this approval and refusal of future use. No refunds will be given upon revocation due to violation of any of the above noted rules for approved renters. 

Assumption of the Risk and Waiver of Liability Relating to Coronavirus/COVID-19

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people.

City Athletics has put in place preventative measures to reduce the spread of COVID-19, however, we cannot guarantee that you, your children, or guests who visit our facility will not become infected with COVID-19. Further, attending City Athletics could increase your risk, your child(ren)’s risk, your family’s risk, and your guest’s risk of contracting COVID-19.

By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren), my family, my guests, and I may be exposed to or infected by COVID-19 by utilizing the City Athletics facility and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 at the facility may result from the actions, omissions, or negligence of myself and others, including, but not limited to, City Athletics’ employees, volunteers, and program participants and their families.

I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my guests, my child(ren), my family or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my guests may experience or incur in connection with usage of the City Athletics facility or participation in City Athletics programming (“Claims”). On my behalf, on behalf of my guests, my children, and my family, I hereby release, covenant not to sue, discharge, and hold harmless City Athletics, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of City Athletics, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after rental of the City Athletics facility or participation in any City Athletics’ programs.

Waiver Agreement: I hereby declare that I am 18 years or older and if applicable I am the parent and/or legal guardian of the minor(s) noted. I have read this waiver in full and agree to it in full.

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